Troop 121 Scout Portal: Privacy Policy
Effective November 1, 2026
This policy covers the Troop 121 Scout Portal at troop121va.org/scouts/ and the Troop 121 iPhone app, which shows that same portal. Scouts BSA Troop 121 (Aquia Harbour, Stafford VA) runs both as a volunteer unit tool. Jeff Deptola is the site administrator.
What we use
- Shared troop password. Scouts and families sign in with one password shared within the troop. We do not create a separate account, email or password for each Scout.
- "Who am I" reminder. After sign-in, a Scout picks their name. A cookie on that device remembers the choice for about 30 days, so the portal opens to their own page.
- Advancement and patrol information. Ranks, merit badges and patrol lists come from the troop's own Scoutbook exports and are stored on troop-run servers. They are shown only to signed-in troop members.
Looking at a patrolmate's advancement only lasts for that visit. It does not change the saved "who am I" choice.
What we don't do
- No ads and no ad tracking.
- We never sell or rent any information.
- We do not collect Scouts' phone numbers, home addresses, locations, photos or contacts through the app.
- No third-party analytics in the app.
Kids and parents
Scouts under 13 may use the portal. Parents and guardians manage the device. To clear a remembered Scout, tap Change scout in the portal, or clear the site data in Safari or your browser settings. Deleting the iPhone app also clears it. Links that leave the portal in the app sit behind a parent check.
Questions or requests
Parents and guardians can ask us to review, correct or remove a Scout's information shown in the portal. Talk to the Scoutmaster or Committee Chair at a Tuesday 7:30 PM meeting at Harbour Inn, or reach us through the Join / Contact page.
Changes
If this policy changes, we will update this page and its effective date.